For documentation, blog, and video tutorials, see the WordPress for Toastmasters website

Privacy Policy

Who we are

This is the master privacy policy statement for all Toastmasters club websites hosted on This club website hosting service is part of the WordPress for Toastmasters project, a volunteer-run open software project supported by Carr Communications Inc. (David F. Carr, DTM), as well as other sponsors and volunteers.

Individual clubs may choose to publish their own privacy policy. However, the details below are true for all and all its subdomains.

All data is stored on servers in the United States.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


The Google Analytics service is used to track visitors to this website.

Who we share your data with

If a club activates the member data sync feature, information such as speech and role data will be synchronized with a central data repository at No personal data other than Toastmasters ID # is included in the data sync.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How to contact the webmaster

David F. Carr, DTM,

Additional information

How we protect your data

All sites are protected by https encryption. Security updates to WordPress and plugins made available through are implemented promptly. We use the WordFence application firewall to monitor for security issues and attempts to hack the website.

Member profile data is only available to the clubs of which the user is a member.

What third parties we receive data from

Club officers may import member / user data from the spreadsheet made available through Club Central on Currently, there is no automated data feed in place.

Plugin: RSVPMaker for Toastmasters

Toastmasters agenda data including speech titles are tracked in the website database, as are additional member profile fields. Club officers and the club webmaster may record data such as contact information from your member registration to your member profile. Members may log in to delete personal information they do not wish to share, or an officer/webmaster can do it for them.

Every user record must include an email address, which must be unique. The software uses member email addresses for distribution of meeting agendas, role reminders, and other routine club business. A member who does not wish for their email to be stored in the website database may use a placeholder address such as “” (notifications addressed to will not be sent). Members lacking a valid email address will not be able to use automated functions such as WordPress password reset.

By default, the contact information of former members is retained for future use, but it can be removed from the website database upon request.

Plugin: RSVPMaker

When you register for an event managed with the RSVPMaker plugin, your name, email, and any other information you choose to supply to a database on the website and associated with that event. RSVPMaker does not collect other technical information such as IP address or location. It does attempt to add cookie files that make it easier for individuals to update their event registrations.